Rules & Guidelines
Last updated: March 2017.
SECTION 1: About general issues
- All competitors must be enrolled as full-time or part-time students in their university.
- Teams are limited to four undergraduate students. Any change in the composition of the teams is prohibited after the start of the first case.
- Cases used will be selected by the Organizing Committee and School of Economics and Business.
- The cases are multidisciplinary and can include finance, accounting, marketing, human resources, strategy, business ethics, sustainability, policy & international affairs subjects.
- Pen drives and other necessary materials to prepare and save their presentations (paper, pens, markers, etc.) will be provided to the teams in their welcome packages.
- The competition will be composed by two 3 hour cases and one 24 hour case.
- For the 3 hour cases, each team must bring two laptops to prepare their presentation. For the 24 hour case, each team member can use their own laptops. External keyboards and extra mousses are not allowed. Teams are allowed to bring one non-electronic English dictionary (comments, references or marks are not allowed); revision of dictionaries will be done by the ambassadors.
- Presentations will be held with Microsoft PowerPoint 2010, therefore it is recommended to use said format during the competition, taking into account any possible changes that might occur when formatting. Use of audio features is not permitted.
- All team members must intervene during the presentation. It is not compulsory for all the members to intervene in the Q&A session.
- Teams will not be allowed to use logos, emblems or any representation linked to their university in their PowerPoint, nor will they be allowed to use financial calculators.
- After the presentation, there will be a Q&A session that will last for 10 minutes in the 3-hour case and 15 minutes in the 24-hour case, as well as the final round.
- Presentation order will be determined by random draw before the competition and teams will not be able to change their order. In order to promote diversity within the divisions, participating teams will be previously distributed into four different pools, depending on their different geographic regions. The procedure will be as follows:
● There will be four divisions: A, B, C and D.
● A member from the Organizing Committee will select a participating team from one of the geographic pools.
● Then, a member of the participating team will randomly select a number, which will establish the order within their division.
- Teams will be judged by their ability to present their facts and findings in a well-thought and technically sound fashion as well as their ability to articulate and deliver their message to the audience. The scoring will also take into account the team's ability to coherently respond to the questions and comments from the judges.
- A scoring rubric will be made available to the team's coaches. The scoring rubric will be a guide that will serve as an orientation in the judges' evaluation. The ranking will thus be based on the judges' evaluation of the teams' proposal as a whole.
- In the 3 hour cases judges will distribute 4, 6, 8 and 10 points in each division. In the 24-hour case, judges will distribute 8, 12, 16 and 20 points in each division. If it appears the circumstance where two teams have the same punctuation after the 3 hour and 24 hour cases, the tie-break will be resolved in favor of the team who had a higher punctuation in the 24 hour case.
- Teams will not be allowed to attend other teams' presentations. However, advisors and non-participants will be able to attend any presentation. Any team that is not participating in the final stage will be able to watch the presentations of the final round. Finalists that have already presented their solutions will be able to watch the next finalists' presentations. No entry or exit will be permitted during the presentation. No videos or voice recording are allowed, either on the three hours cases or the 24- hour presentations. Only the organizing committee will have permission to record and take pictures.
- During the presentations, no interruptions of any type are allowed, both from the public and the judges.
SECTION 2: About the 3-hour cases
1. During the 3-hour cases, teams will be able to use two personal laptops (that means two laptops per team). Teams will not be able to use pre-made templates and will be controlled by their ambassadors who will be inside the seminar during the whole preparation.
2. Each team will be assigned a workroom at the university for the preparation period.
3. During the 3-hour cases, access to the Internet will not be permitted. Financial calculators and all other electronic devices apart from the team's personal laptop are not permitted.
4. Any communication with a person outside of the team is prohibited. Teams will not be allowed to use their cell phones, which will be put aside by the team's ambassador and returned after the oral presentation of the 3-hour case. Furthermore, team members are not allowed to communicate with their coach before presenting.
5. Team members cannot ask the organization about any fact related to the case, only if an error is found in the writing of the case. Any changes will be communicated to the other teams.
6. Runners will collect the pen drives containing the team‘s presentation after 2 hours and 55 minutes. After this point, participants may continue preparing their oral presentation, but no changes in the PowerPoint will be permitted. Be aware that even using two computers the presentation must be delivered in the given USB.
7. Runners will then upload the Power Point presentations to an online platform. The presentations will be projected in the room as usual, and accessible to the judges on the electronic tablets provided by the Organization right before the presentation. These will be used as a guideline for the Judge's Panel to follow the presentation.
8. Teams will have 15 minutes to present their solutions to the Judge's Panel.
9. During presentations, time warnings will be displayed at the -5 minute, -2 minute, -1 minute and -30 seconds marks. Teams will not be allowed to continue their presentation after time has expired. They will be directly interrupted.
10. During the 3-hour cases the Q&A session will last 10 minutes. Time will also be controlled in this part: time warnings will be displayed at the -5 minute, -2 minute, -1 minute and -30 seconds marks. Teams will not be allowed to continue their answers after time has expired. They will be directly interrupted.
11. The teams are not allowed to give to the judges any document that was not included in the Power Point. Only the slides collected previously by their runner will be accessible to the judges.
12. In the Q&A session, teams will be allowed to show any backup slides that have not been shown during their presentation in order to answer to the Judges' questions. However, please note that (if they decide to use extra slides) such slides will have to be placed after the last slide of their original Power Point presentation and clearly shown as supplementary material.
13. During the Q&A session, the judges will ask any questions they consider relevant to the team's presentation.
14. Oral feedback will be provided once all teams have presented and only
the participants and the accompanying faculty advisor / coach of the given team are invited to the feedback session. Throughout the course of the day, written feedback will be provided via email to their coach.
15. Teams will be provided with one wireless presentation remote.
16. All the presentations must be held in English only.
17. Scores will be posted at the end of the day through e-mail to the coaches.
SECTION 3: About the 24-hour cases
1. Each team will prepare the case in their respective hotel room. They will not be able to prepare the case at the University or any other place.
2. Teams will have to use their own personal laptops to prepare their proposals. Laptops will not be provided by the Organization.
3. Team are allowed to use any PowerPoint templates, the Internet or any software consider necessary. They are allowed to use any Internet software database they choose to, and any additional material they bring with them. However this does not concern any kind of premium or paid for information or advising source.
4. Wi-Fi will be provided by the hotel.
5. Teams will not be able to communicate with anyone who is not part of their team, including their advisor which they will only be able to communicate with after the finalists are announced on Friday.
6. Teams cannot ask the Organization about any fact related to the case, only if an error is found in the writing of the case. Any changes will be communicated to the other teams.
7. If the team needs to leave the hotel for any reason or has any particular needs, they will have to communicate it to their ambassador and he or she will accompany and/or assist them.
8. A member of the Organizing Committee will collect the pen drives containing the team ́s presentation in the hotel lobby after 23 hours and 55 minutes of preparation time. It is not necessary for all four members of the team to bring down the pen drives. After this point, teams 6
may continue preparing their presentation; however, no changes in the PowerPoint will be permitted. Runners will upload the PowerPoint presentations to a platform that will be accessible from the judges´ electronic tablets. The electronic tablets will be given to the judges before the start of the presentation. The uploaded presentation will be used as a guideline for the judges to follow the presentation, as in the previous days.
9. Teams will have 20 minutes to present their solutions to the Judge's Panel.
10. During presentations time, warnings will be displayed at the -5 minute, -2 minute, -1 minute and -30 seconds marks. Teams will not be allowed to continue their presentation after time has expired.
11. The Q&A session will last 15 minutes. Time will also be controlled and warnings will be displayed at the -5 minute, -2 minute, -1 minute and -30 seconds marks. Teams will not be allowed to continue their answers after time has expired. They will be directly interrupted.
12. In the Q&A session, teams will be allowed to show any backup slides that have not been shown during their presentation in order to answer to the judges’ questions. However, please note that (if they decide to use extra slides) such slides will have to be placed after the last slide of their original Power Point presentation and clearly marked as supplementary material.
13. The teams are not allowed to give to the judges any document that was not included in the PowerPoint. Only the slides that were uploaded will be accessible to the judges.
14. During the Q&A session, the judges will ask any questions they consider relevant to the team's presentation.
15. There will be no oral feedback for the 24 hour cases. Teams will not be allowed to get feedback from their coaches until finalists are announced.
SECTION 4: About the final
1. The structure and rules for this Final Round are identical to that of the 24-hour case presentations.
2. The teams that reach the Final Round will present the same presentation they presented in the 24-hour case. Any changes in the original PowerPoint will not be allowed.
3. Presentation order will be determined by a draw.
4. Teams are not allowed to give the judges any document that was not included in the Power Point. Only the slides that were uploaded will be seen by the Judges.
5. Between the 24-hour presentations and the Final Round, no interaction between the team and their academic advisor, or anyone that is not part of the committee or the ambassador will be allowed.
6. Finalists shall remain with their ambassador, until they are called to present, with no outside communication allowed.
SECTION 5: About the Judges
1. The Organizing Committee will select the judges. They may have a professional background, an academic background, or both.
2. For both 3-hour cases and the 24-hour case presentations, there will be a Judge's Panel consisting of 3 judges per division.
3. During the Final Round, the Judge's Panel will be a combination of some judges from the morning presentations and some new judges.
4. All the decisions of the Judge's Panel should be made after deliberation of all the members of the panel, who will try to reach consensus. If consensus cannot be reached, decisions will be made by majority of votes.
SECTION 6: About inquiries and penalties
1. Non-compliance with any of these rules or failure to comply with requirements from the Organizing Committee will have a penalty, deemed appropriate, including but not limited to: loss of points, disqualification from the competition, and reduction of presentation time.
2. If any member of the Organization, a team member or a team advisor should notice any infringement of these rules, he or she must inform the Organizing Committee about it.
3. After receiving any claim, the Organizing Committee will meet to discuss the infringement of the rules and the corresponding penalty.
4. Any doubts regarding the interpretation or the application of these rules will be addressed to the Organizing Committee, who will communicate their response to all team advisors as soon as they have deliberated about them. Therefore, they will have to complete an official form and present it to the Organizing Committee.
SECTION 7: Image Rights and Code of Honor
1. Participating Team members will be recorded during their presentation for academic purposes.
2. By participating in UNICC each member of the team authorizes the University of Navarra School of Economics and Business and UNICC to publish or stream any photographs or videos taken of them and their names and likeness for use in UNICC’s print, online and video materials, as well as the University of Navarra’s other publications.
3. The copies of the PowerPoint files and their recorded presentations, provided or obtained UNICC Organizers, will become property of UNICC and may be used for teaching purposes. No part of this case competition will be taken from other people’s work without giving them credit. All references will be clearly cited.