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científicacvn

         

Frequently asked questions

científicacvn

científicacvn is the University of Navarra's new academic information system:

Functions:

  • An official single record of the R&D activities of faculty staff and researchers at the University of Navarra

  • tool for researchers to manage and export their résumés.

científicacvn has the Spanish Foundation for Science and Technology (FECYT) certificate, so it is now possible to obtain the CVN résumé through the application.

More information on CVN (FECYT).

  • What is científicacvn?

    científicacvn is the University of Navarra's official research data management tool. It takes the place of the two applications used in recent years: Científica and Universitas XXI.

    The application has two fundamental objectives:

    • To be an official single record of all the R&D activities at the University of Navarra.

    • To enable the management and exportation of researchers' résumés in different formats.

    Members of the University of Navarra must use this official tool in order to obtain their résumé in CVN format (Normalized Résumé).

  • What are the benefits of científicacv?

    científicacvn has all the advantages of CVN. It also makes comprehensive management of research activity and output possible in a friendly environment, while allowing the import and export of information in different formats.

    It also has a publication verification system used by the Library Services staff to ensure that books and journals contain researchers' complete and accurate information. This service is called "validation" (see the questions "About the validation process").

  • Can any university researcher use científicacvn?

    Access to científicacvn is restricted to certain specific categories of research staff. This information is provided by the Personnel Management Service. In theory, all university researchers in these categories already have access.

  • ¿Qué ocurre si cesa mi vinculación con la Universidad y dejo de tener acceso a científicacvn?

    Si por algún motivo un investigador va a dejar de tener vinculación con la Universidad de Navarra, siempre podrá descargar su CV en formato CVN y exportarlo al editor de FECYT, gratuito y sin restricciones de acceso.

  • Necesito exportar mi CV de científicacvn al editor de la FECYT ¿Cómo lo hago?

    Para exportar el CV de un investigador al editor de FECYT, basta con seguir los siguientes pasos:

    -Generar un CVN en formato FECYT desde el botón Generar CV

    -Descargar el PDF y guardarlo en el equipo

    -Abrir el editor de FECYT y registrarnos (sólo si no disponemos de una cuenta creada anteriormente) o identificarnos.

    -Desde el apartado de “Accesos directos”, seleccionar la opción Utilizar currículo existente (importar)

    -Seleccionar el formato de fichero CVN-PDF, subir el PDF que habíamos guardado previamente y aceptar

    -A continuación, elegir los ítems que deseamos importar en nuestro currículo del editor de FECYT, pinchar en “Guardar seleccionados” y “Finalizar”.

  • How can I generate a personalised résumé?

    científicacvn allows to generate a personalised résumé. In order to do it please follow the steps of this document. Any doubt, you can also request it in this e-mail address: cientifica-cvn@unav.es.

  • Is it possible to import the CV information from other applications?

    During the first phase, the application took the CV data from UniversitasXXI, so many of the items that appear on your CV will be those that you already had included in UXXI.

    Currently, it is possible to import the FECYT CVN of those researchers who have their CV in a PDF format on this platform.

    Científicacvn does not currently include the ability to import data from web tools such as: Researcher ID or Google Citations, ANECA and ADI. However, there is an option, by which it is possible to download data from Gestión Académica in the researcher’s CV, by finding University training and academic production predownloaded items.

  • What does online publication mean?

    In the future, científicacvn will automatically feed the University website (researcher’s pages). The author must expressly indicate in the application which items are public, and once validated by the library manager, they will be visible online.

  • Will my résumé be published online?

    The researcher's basic information will be published online. In addition to this information, your validated articles, books and book chapters will also be shown. Anyone will also be able to download a PDF of the researcher's résumé at any time. You must use científicacvn to select any items that you do not want to appear in that PDF; that is, all researchers must indicate what they want shown on their résumé in the check boxes that appear in the lower part of each item.

    It should be noted that in general web search engines, only those articles, books, etc. that have been validated will be shown.

  • How can I prevent a registered item from being published online?

    If researchers prefer that an item (that is not affected by the validation process, e.g. "Paper Readings") not be published online, they must mark the item as personal by marking the corresponding check box on the form.

    Marcar ítem como personal

  • ¿Cuánto debo esperar desde que introduzco una publicación (posterior a 2010) hasta que aparezca en mi ficha web o en el buscador de publicaciones?

    El investigador puede ingresar una publicación en su perfil de científicacvn y ésta podrá ser incluida en su CV en PDF en cualquier momento, esté o no validada. Pero tanto en su ficha web como en el buscador de publicaciones, sólo aparecerá una vez sea validada por su gestor biblioteca.

  • ¿Qué puedo incluir en mi CV en formato PDF?

    El CV en PDF puede contener todos los ítems de actividad (excepto la actividad profesional anterior) y producción, independientemente de su estado y año de realización o publicación  que el investigador desee incluir.

  • What kinds of roles are there on científicacvn?

    You can access científicacvn through different user profiles:

    • Researcher: This is the standard profile for most of the university's researchers. You can review, export, import, manage and add new items to your résumé through the application.

    • Administrative Manager: Users with this profile are not researchers, but rather staff members who help researchers fill out their résumé. Administrative managers can change or include information that specific researchers have on their résumés. An administrative manager may have several assigned researchers, but a researcher cannot have more than one assigned manager. The administrative office of every school/center must send the list of administrative managers assigned to different researchers to the Technical Office for Research.

    • Library Manager: These are librarians who must carry out the academic output validation process and whose profiles only allow for viewing and editing information on academic publications (in journals, books and book chapters) and validating or rejecting that output.

  • What kinds of items are available?

    The items currently available include teaching, education, output and research activity. See items list.

  • How can I delete an item?

    Removing yourself as the author of a work is sufficient to remove the item from your résumé. If you wish to completely delete the record, you must remove all authors from the item from the Manage Researchers section

  • I got the message "Researcher has no assigned subject area." What do I do?

    If your subject area has not been assigned in the application, you must request assignment by clicking on the contact button. Your academic output will be reviewed by a library manager linked to each of them..

    Contacto Cientificacvn

  • What does "validate" mean?

    Validation by a librarian manager is a service that ensures information on researchers' academic output is accurate and complete, given that they are verifiable.

  • What can my Library Manager do?

    Your Library Manager can only complete information in already created registries and validate (or not validate) publications. The more information the researcher supplies, and the better the evidence provided, the faster the validation process will go. The Library Manager can request documentary proof of publication from the researcher.

    Library Managers cannot create new records, or change items or sub-items.

    The Library Manager can also help answer any questions you have about your academic publications. You can find more information about your Library Manager in the section Gestión CV|Web at the end of the form.

  • What are the quality indicators for journals that científicacvn uses?

    científicacvn includes the visibility and impact information from two top sources for the academic community: Journal Citation Reports (JCR) and Clasificación Integrada de Revistas Científicas (Comprehensive Classification of Academic Journals, CIRC).

    JCR provides the journal's impact factor, its position with respect to other journals in its category (or categories, for multidisciplinary journals), which quartile it occupies, and whether it is among the top three journals (in terms of impact) in its category.

    CIRC provides the journal's category, which may be A, B, C or D. CIRC also reveals whether or not it is a journal of Excellence (Ex). This classification has been included because it is currently used by the Office of the Vice President for Research in research evaluation processes.

  • What items can be validated?

    Only three kinds of items can be validated: books, chapters of books and journal articles. Your Library Manager will validate everything that has been published since 2010 by the researcher that could be found in Universitas XXI plus everything that the researcher or administrative manager adds manually, giving priority to the last four years. 

  • What are proposed items?

    These are items that have been found in bibliographic databases such as ISI Web of Science, SCOPUS and Dialnet that have been associated with the researcher. The association is based on the author's signature, which appears on the Mailbox.

    It is the researcher's responsibility to confirm or reject authorship (by clicking on "add" or "delete"). If items are confirmed, they are automatically added to the researcher's résumé and will begin the validation process.

  • What happens to unvalidated articles?

    Their future depends on the reason they were not validated. If the Library Manager has included a rectifiable cause, the researcher may provide appropriate evidence or revise the information. In this case, the item will again become "pending validation." The Library Manager will again begin the validation process. If the cause for rejection was not rectifiable, the item will remain permanently unvalidated, though researchers may still use such items on their résumés.

    You can check the reason an item was not validated in the guide which explains the Mailbox.

  • What should be provided for validation of an item?

    Publications in journals, books and book chapters are all eligible for validation. The researcher should provide evidence of publication in order to make the validation process easier for the Library Manager. You may attach a PDF of the publication, an image with the publication information (with the name of the researcher) or a URL. Provision of the following proofs is required:

    • Article: The first and last page of the article, both of which include the name of the journal and the page number at the bottom of the page. If this information does not appear on these pages, send the cover of the journal.

    • Book chapter: The first and last page of the chapter and the page with the publication information (cover or back cover) and the index.

    • Book: The first and last page of the book and the page with the publication information (on the cover or back cover) and the index.

  • What fields are obligatory to register an item?

    Fields marked with an asterisk (*) are obligatory. The information provided depends on the kind of item that is being registered, so the obligatory fields are not always the same.

  • Should I include every author that participated in publication?

    All authors, both from the University of Navarra and from other institutions, must always be listed. You must respect the order in which authors' names are given in the original.

    If the researcher does not register the other coauthors of the work, the Library Manager will not validate the item. The cause will be "Lack of coauthor information. Please fill out the record completely." In this case, the researcher must complete the information on coauthors and the record will begin the validation cycle again.

  • How do I register the coauthors of a project?

    When you add a new item to científicacvn, you must include all authors involved in the project and indicate the order in which their names were published. This function is conducted through the Manage Researchers option. The application distinguishes between University of Navarra researchers and researchers from other institutions.

    • University of Navarra researcher: If the coauthor of the work is also at the University of Navarra, you must find his or her information using the "Search for University of Navarra Researchers" function.

    Búsqueda de autores de la Universidad de Navarra en Cientificacvn

    • Non-University of Navarra Researcher: If the coauthor of the work is not affiliated with the University of Navarra, you must enter his or her information using the "Add others" function. The only required field in this function is the author's name.

           Format: Surname, Initial period space period: Chavan, J. S.

    Añadir investigador externo en Cientificacvn

  • What role should I select when registering multiple authorship of a publication (e.g. an article or a book)?

    When an item has multiple authorship, even though it is possible to register the role of every researcher as author or coauthor (there is no relevant difference between these terms), we recommend that you use "author".

  • How do I register the "dedication" of authors involved in academic output or activity on científicacvn?

    For academic output items, you should always select the "Full time" dedication. For academic activity items (e.g. projects), you may select "Full time" or "Part time," according to the situation.

  • What happens if we register as a research group rather than as an individual researcher?

    When the researcher's name does not appear among the authors associated with an article - that is, when they appear collectively as a research group under a single group name - and is not acknowledged in an article, the article will not be validated and will not be considered in the Office of the Vice President's internal processes. However, authors may still include such items on their résumés. In this case, the Library Manager declared cause will be "The researcher does not appear as author of the original work".

  • How will the different ways that I contributed to the same publication be reflected in my résumé?

    Sometimes, one "author" has several roles in a publication: for example, as the author of a chapter and the coordinator or editor of the entire work. Researchers may include items on their résumés for every contribution they have made

  • What should I do if the journal where I've published isn't on the list of preloaded journals?

    científicacvn has a list of over 110,000 journals, along with information on ISSN, impact and visibility. However, sometimes researchers publish in journals that are not on this list. científicacvn does not allow researchers to add new journal titles, even if they know the title and ISSN.

    In these cases, researchers should email explaining the situation to biblioteca-cvn@unav.es. Researchers will be contacted from this address when the journal has been added so that they may register the item.

  • What should I provide to send something to DADUN?

    Before sending work to DADUN from científicacvn, researchers should look into publisher policies on copyright and self-archiving. For academic journals, this information can be found in SHERPA/ROMEO (international journals) and DULCINEA (journals issued by Spanish publishers). In the case of book publishers, you should contact the publisher directly.

    If publisher policies allow the work to be placed in the repository, the researcher must attach the complete text of the article as indicated by those policies: post-print (the final version after peer review) or the publisher's PDF (the final version edited according to the publisher's own style and format).

  • Should I register forthcoming articles on científicacvn?

    científicacvn offers the "forthcoming" article sub-item for pieces accepted by the publisher but still unpublished (including under the term "epub ahead of print"). However, researchers who register works as forthcoming will have to re-register them once they have been published. For this reason, we recommend that you abstain from registering forthcoming items on your résumé unless you need it to appear immediately.

  • How should I register a popular work?

    Popular articles - those published in non-academic newspapers and magazines - are not considered for validation, as they are not research-oriented. However, given that evaluation agencies consider these contributions "academic publications without an index or with a relatively poor index," in científicacvn they are considered "Other publications".

  • What should I do if I cannot find a suitable classification for an item that I need to include or that has been imported from Universitas XXI?

    When a non-corresponding sub-item (e.g. an article) is assigned to a publication and the sub-item that you would like to change is not listed by the application, you must send an email to biblioteca-cvn@unav.es requesting that the required sub-item be changed: Another kind, according to the indicated procedure:

    • Current item/sub-item

    • Main University of Navarra author

    • Title

    • Year of publication

    Examples: Comment; Clinical Trial; Comparative Study; Report.

  • How do I classify the ANEP areas in a theological work?

    ANEP classification is included as one of the fields for academic items, but the ANEP areas do not include Theology. Theology articles should be included in the Philology and Philosophy areas (where they would be included if they were evaluated by ANEP). Additionally, "Theology" may be listed as a keyword.

  • Can I put the title of my item in upper case or quotes?

    No, you should include only the title and leave out any other kind of characters, which would only be added for stylistic purposes. Only initials, abbreviations, etc. should be upper case. It should be noted that the application only accepts western Latin characters.

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